Excuses or Explanations?
In a business service relationship, issues (sometimes referred to as problems) arise frequently. That’s the nature of what happens when service meets people. There’s a natural human tendency to become defensive in such situations; it’s easy to fall into the trap of making excuses as the service provider. When excuses are given, however, you suddenly turn one issue into two; you now have the original issue to resolve, plus a question from the affected party regarding your commitment or ability to resolve it. The very words “Its not my fault” convey an abdication of responsibly for what happened and, by inference, suggest the resolution might also be “not my job”. It’s a perilous spiral.
To acknowledge the issue and take ownership for resolving it is the hallmark of a service professional in any industry. This is where explanations come into play. There’s a fine line here, because the client may not want an explanation regarding “how” the issue arose; they may not even care. Their desire may be simply for the issue to go away, so they can concentrate on their other priorities. Depending upon the seriousness of the situation, it is often better to simply say “I’ll take care of it for you” and then go do so.
There are complex situations, however, that can cause small issues to accumulate and become bigger problems. That’s when a carefully worded explanation can make all the difference. Done well, you provide context for the issue along with your commitment to resolve it. This can be important for preventing future issues from arising, since there are often aspects that only the client can handle from their side. This is where you have the opportunity to become a “Trusted Advisor” for the client; you’re using your knowledge to both handle a current situation and help the client improve their future state.
A long-time client, who I’ve known and respected in multiple roles through the years, recently said: “I don’t want excuses. I want solutions.” That’s very straightforward advice worth taking. Try eliminating excuses from your vocabulary and replacing them with thoughtful explanations. Both you and your client will benefit and you’ll both Enjoy the Journey more!
7 Comments
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Bryan Calhoun
8 years agoGreat article, Bill! I’ve found over the years that proactivity in our daily lives leads to a drastic reduction in the need for “excuses” (I hate that word).
Crystal clear communication also helps prevent problems. We recently made a service mistake on a property and shortly thereafter requested a meeting with the property manager. During this meeting, zero excuses were given. We took full responsibility for our actions, provided a plan of action to legitimately solve the problem and left the meeting with a renewed sense of confidence surrounding our relationship with the property manager. Needless to say, that plan of action is in full effect at this time and the property manager and service manager are happy with the way things turned out. Just like that, we’ve found ourselves in a position to continue to Enjoy the Journey!
Bill
8 years agoSo true, Bryan. Accountability and responsiveness make all the difference!
Ty Rentz
8 years agoWe must all realize there is always room for improvement and come to this blog with an open mind no matter how long we have been at it or how well. What always did it, won’t always do it! I enjoy these weekly and always walk away with a nugget or five to apply. It may just be a great reminder…but always worth my time! Thanks Bill for your wisdom and leadership! Iron sharpens Iron!
Bill
8 years agoTogether we get better! Thank you, Ty, for joining the conversation.
BKM
8 years agoProactivity + Strong Relationship = Explanation
Reactionary + Weak Realtionship = Excuse
Bill
8 years agoThat’s the essence, Brian. Taking it one step further:
Explanations = Trusted Advisor
Excuses = Terminated
Chris Rodriguez
8 years agoOh damn!!! Bill just ” One-up’d ” you, Brian!!!!! Put that in your pipe and smoke it!!!